Track balances and expenditures

The Fund Details allows you to track the fund’s balance, encumbrances, and amount spent. It also allows you to track allocations from the funding source(s), debits, and fund tags.

  1. To access the fund details, click on the hyperlinked name of the fund that you created.
  2. The Summary allows you to track the following:
  3. Balance - The balance is calculated by subtracting both items that have been invoiced and encumbrances from the total allocated to the fund.
  4. Total Allocated - This amount is the total amount allocated from the Funding Source.
  5. Spent Balance - This balance is calculated by subtracting only the items that have been invoiced from the total allocated to the fund. It does not include encumbrances.
  6. Total Debits - The total debits are calculated by adding the cost of items that have been invoiced and encumbrances.
  7. Total Spent - The total spent is calculated by adding the cost of items that have been invoiced. It does not include encumbrances.
  8. Total Encumbered - The total encumbered is calculated by adding all encumbrances.