Chapter 3. Editing MARC Records

Table of Contents

MARC Record Leader and MARC fixed field 008
To edit the MARC record leader
MARC Fixed Field Editor Right-Click Context Menu Options
MARC Tag-table Service
MARC 007 Field Physical Characteristics Wizard
  1. Retrieve the record.

    Tip

    You can retrieve records in many ways, including:

    • If you know its database ID, enter it into Cataloging > Retrieve Bib Record by ID.
    • If you know its control number, enter it into Cataloging > Retrieve Bib Record by TCN.
    • Searching in the catalog.
    • Clicking on a link from the Acquisitions or Serials modules.
  2. Click on the MARC Edit tab.
  3. The MARC record will display.
  4. Select viewing and editing options, if desired.

    • Stack subfields to display each subfield on its own line.
    • Flat-Text Editor switches to a plain-text (menmonic) MARC format. This format can be useful when copying and pasting multiple lines. It also allows the use of tools like MarcEdit (http://marcedit.reeset.net/ ). Unclick the box to switch back.
    • Note that you can use a backslash character as a placeholder in the flat text editor’s indicators and fixed-length fields.
    • Add Item allows attaching items quickly with call number and barcode. When Save is clicked, the copy editor will open. NOTE: Browser pop-up blockers will prevent this, please allow pop-ups.
  5. Make changes as desired.

    • Right click into a tag field to add/remove rows or replace tags.
    • To work with the data in a tag or indicator, click or Tab into the required field. Right click to view valid tags or indicators.

      Note

      You can navigate the MARC Editor using keyboard shortcuts. Click Help to see the shortcut menu from within the MARC Editor.

  6. When finished, click Save. The record will remain open in the editor. You can close the browser window or browser tab. Or you can switch to another view from the navigation near the top (for example to view it as it appears in the OPAC choose OPAC View).

MARC Record Leader and MARC fixed field 008

You can edit parts of the leader and the 008 field in the MARC Editor via the fixed field editor box displayed above the MARC record.

To edit the MARC record leader

  1. Retrieve and display the appropriate record in MARC Edit view.
  2. Click into any box displayed in the fixed field editor.
  3. Press Tab or use the mouse to move between fields.
  4. Click Save.
  5. The OPAC icon for the appropriate material type will display.

OPAC icons for text, moving pictures and sound rely on correct MARC coding in the leader, 007, and 008, as do OPAC search filters such as publication date, item type, or target audience.

MARC Fixed Field Editor Right-Click Context Menu Options

The MARC Fixed Field Editor provides suggested values for select fixed fields based on the record type being edited. Users can right-click on the value control for a fixed field and choose the appropriate value from the menu options. The Evergreen database contains information from the Library of Congress’s MARC 21 format standards that includes possible values for select fixed fields. The right-click context menu options are available for fixed fields whose values are already stored in the database. Fixed fields that do not contain possible values in the database, the user will recieve the default web browser menu (such as cut, copy, paste, etc.).

To Access the MARC Fixed Field Editor Right-Click Context Menu Options:

  1. Within the bibliographic record that needs to be edited, select MARC Edit.
  2. Make sure that the Flat-Text Editor checkbox is not selected and that you are not using the Flat-Text Editor interface.
  3. Right-click on the value control for the fixed field that needs to be edited.

    media/ffrc1_2.12.jpg
  4. Select the appropriate value for the fixed field from the menu options.

    media/ffrc2_2.12.jpg
  5. Continue editing the MARC record, as needed. Once you are finished editing the record, click Save.

Changing the values in the fixed fields will also update the appropriate position in the Leader or 008 Field and other applicable fields (such as the 006 Field).

media/ffrc3_2.12.jpg

MARC Editor users retain the option of leaving the fixed field value blank or entering special values (such as # or | ).

Note

It may be necessary for MARC Editor users to first correctly pad the fixed fields to their appropriate lengths before making further modifications to the fixed field values.

Administration The Evergreen database already contains information from the Library of Congress’s MARC 21 format standards that includes possible values for select fixed fields. Users may also add values to these and other fixed fields through the MARC Coded Value Maps interface. Once new values are added, the right-click context menu for the selected fixed field will display those values in the MARC Editor for any Record Type that utilizes that fixed field. There are three relevant tables that contain the values that display in the fixed field context menu options:

  1. config.marc21_ff_pos_map describes, for the given record type, where a fixed field is located, its start position, and its length.
  2. config.coded_value_map defines the set of valid values for many of the fixed fields and the translatable, human-friendly labels for them.
  3. config.record_attr_definition links together the information from the config.marc21_ff_pos_map and config.coded_value_map tables.